Employee Sign Off/Employee Un-Sign Off

The Employee Sign Off feature allows employees who use Time and Attendance to indicate they have reviewed their time card information and to confirm its accuracy.

Note

When the sign off feature is enabled, it is also enabled in the Employee Self-Service on the EIS devices and operates the same way.

If a Sign Off Agreement is set up for your organization unit, when you click the Employee Sign Off button, a message box is displayed. Select one of two buttons.

If you select the Denial button, no sign off is recorded. A message appears saying, "You have chosen not to sign off on your time card at this time."
If you select the Approval button, the sign off is complete and the approval is date/time stamped. This sign off message is also added to the Time Card Report with the date and time of acceptance.

Note

The message and button text may be different in your organization unit.
Once the sign off agreement is approved, or if there is no sign off agreement required for this organization unit, the icon appears in the Employee Navigator section to indicate you have signed off the time card.
If changes are made to your time card information for a pay period after you have signed off, the icon is removed from the screen when it is recalculated. You must sign off again.

There are exceptions to this. The first exception is a duplicate clocking entered after you sign off. If the system determines that a clocking is a duplicate, the sign off is not lost. Another exception is adjustments. If an automatic, manual, or Retro Calculator job adjustment is updated, the sign off is not lost.
In addition, requests made after an employee signs off may affect whether the sign off remains in place or is removed. The indicator that determines this is: SYS Application, TA Solution Standard 7: "Determines whether requests are Assume Approval or Assume Denial when dealing with employee sign-offs)." Setting A is the Assumes Approval method and D is the Assumes Denial method.

Note

For both the Assume Denial and Assume Approval methods described below, the following information applies:

The tables assume that the employee has already signed off.
A request can be a clocking, calendar, or adjustment request.
In the examples in the tables, the action of adding a request or transaction would always occur after the employee has signed off.
All other actions in the table could occur on a new request or transaction (one that was added after the employee signed off) or on an existing request or transaction (one that was existing prior to when the employee signed off).

Assume Denial method

This table explains the effect on the Employee Sign Off when using the Assume Denial method.

Who Initiates	Action	Sign Off Removed?
Employee	Adds, edits, or deletes a request	No
Manager/Supervisor	Cancels or denies a request	No
Manager/Supervisor	Approves a request	Yes
Manager/Supervisor	Adds, edits, or deletes a transaction	Yes

Assume Approval method

This table explains the effect on the Employee Sign Off when using the Assume Approval method.

Who Initiates	Action	Sign Off Removed?
Employee	Adds, edits, or deletes a request	Yes
Manager/Supervisor	Cancels or denies a request	Yes
Manager/Supervisor	Approves a request	No
Manager/Supervisor	Adds, edits, or deletes a transaction	Yes

Note

When the Assume Approval method is used, a message appears during the "Review Requests Report" step of the pay period close process stating that any unhandled pending requests will be canceled and the affected employees' sign-offs may be removed.

After signing off

When you sign off, the Employee Sign Off button name changes to Employee Un-Sign Off.

To unapprove your time card (undo the sign off):

Navigate to your Employee screen.
Under Employee Actions, click Employee Un-Sign Off.

The signed off icon no longer appears next to your name.

The button name and functionality alternate between Employee Sign Off and Employee Un-Sign Off.

Note

Employees may have the option to sign off on their time card from the Home Page of the Employee Information Station (EIS) device. For more information, see Sign Off/Un-Sign Off at EIS Device.